Tiffany & Co.

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Procurement System Specialist (Buyer)

Procurement System Specialist (Buyer)

Req # 申請號碼 
34131
Location 地點 
HK-Island East
Category 種類 
Retail Support

More information about this job 關於這職位的更多資料

Overview

The Procurement System Specialist (Buyer) ensures that the end-to-end purchasing process (from requisition to purchase order and invoicing) in the Coupa system meet business needs and compliance.  This role will lead the communication of functional requirement as well as align system configuration. 

 

The Procurement System Specialist (Buyer) works closely with General Users, IT and Global Procurement team to ensure proper PO and order process for transmission to suppliers.  This role requires working with multiple countries in the system implementation stages including future system enhancements and process improvements.

Responsibilities

System Administration

  • Researches and completes missing information on a requisition, minimizing burden on the requester
  • Answers basic questions on how to properly place an order in Coupa and escalates as necessary
  • Processes PO’s as quickly as possible to minimize disruption to the business 


Compliance Check

  • Conducts basic compliance checks to ensure requisition is completed with correct information required for the supplier to properly process the order
  • Assists in resolving invoices that have failed tolerance checks

 

Catalog Maintenance 

  • Monitors free-form requests and recommends suppliers that should be brought under contract
  • Monitors free-form requests and recommends items that should be brought onto catalog
  • Reviews, approves, and loads hosted catalog content submitted by suppliers in Coupa

 

Supplier Engagement and Spending Review

  • Actively guides spend to preferred suppliers in accordance with category strategy
  • Proactively monitors major contract spend to pursue volume discounts and rebates
  • Conducts basic spot buys by collecting quotes from suppliers for commoditized goods
  • Follows up with suppliers on the status of an order on behalf of requesters

Qualifications

  • Tertiary education level in Business Administration, IT or other relevant field of study (or equivalent experience)

  • 3- 5 years system administration and implementation

  • Minimum 2 years in sourcing and buying function, preferably indirect procurement categories

  • In depth knowledge on ERP system: Coupa/Ariba/Oracle/SAP

  • Frequent travel is required based on needs from different project phases

  • Proficient in English and Mandarin communication

 

 

 

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